The secretary will help ensure the smooth daily operation of the school by coordinating administrative tasks and providing support to students, parents, staff members and visitors. This is a regular 35-hour-per-week position starting on August 12, 2026.

Main responsibilities

Welcome students, parents, staff and visitors.
Provide information and administrative assistance.
Coordinate general school office operations.
Use GPI software for student and administrative files.
Manage substitute staff and replacement requests.
Monitor staff absences and complete related reports and data entry.
Assist with payroll processing.
Prepare invoices and collect payments for school-related expenses.
Coordinate school transportation reservations and requests.
Manage transportation-related incident or misconduct reports.
Maintain emergency documentation and school records.
Handle several administrative files at the same time.
Support the principal and school staff with daily administrative needs.

Required qualifications

Candidates must have:

A Diploma of Vocational Studies in Secretarial Studies, a Secondary School Diploma or an equivalent recognized qualification.
At least four years of relevant experience.
Basic knowledge of office administration and office automation.
A valid first-aid certificate completed or renewed within the last three years.
Fluency in spoken and written English and French.
Excellent knowledge of Microsoft Word, Excel, Publisher and Outlook.
Strong organizational, interpersonal and communication skills.
Attention to detail and the ability to meet deadlines.
Resourcefulness, initiative, autonomy and the ability to work as part of a team.
The ability to manage multiple files and priorities.

Accounting experience or training will be considered an asset. Candidates may also be required to complete a skills test.

School/Center Secretary – Flemming Elementary School

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