Eastern Shores School Board is seeking applications for a School/Center Secretary replacement position at Fermont School.

The successful candidate will help ensure the smooth operation of the school by coordinating administrative tasks and supporting staff, students, families and visitors.

Nature of the work

The School/Center Secretary is responsible for supporting the general administrative operations of the school and coordinating a variety of secretarial and clerical tasks.

Main responsibilities may include:

Reception duties and greeting visitors
Providing information and assistance to staff and visitors
Using GPI software for pedagogical and administrative management
Managing substitute and replacement information
Monitoring and entering employee absences
Supporting payroll processing
Billing and collection of school-related fees
Managing transportation reservations and requisitions
Following up on school transportation-related issues
Maintaining and coordinating school emergency information and documentation

Required qualifications

Candidates must hold one of the following:

A Diploma of Vocational Studies in Secretarial Studies
A Secondary School Diploma
Or another diploma or attestation of studies recognized as equivalent by the competent authority

Candidates must also have four years of relevant experience.

Experience or training in accounting is considered an asset.

Other requirements

Basic knowledge of office automation
Fluency in English and French, both spoken and written
Excellent knowledge of Microsoft Office, including Word, Excel, Publisher and Outlook
Good interpersonal and communication skills
Strong organizational skills
Attention to detail and ability to meet deadlines
Resourcefulness, initiative and autonomy
Ability to work as part of a team
Ability to manage multiple files at the same time
A skills test may be required

Candidates must also hold a valid first aid certificate dated no more than three years ago, confirming completion of either an eight-hour standard first aid course or a six-hour refresher course.

School/Center Secretary – Fermont School

How to apply

Head Office

Branch Office

Mailing Address